Manufacturers as well as users of different types of equipment should realize the existence of technical and engineering documentation, so called passport of the machine. Thanks to the passport, it is possible to get to know the details about technical specification, equipment or rules of operation of a particular machine. What information does the technical and engineering documentation include and why is it worth using?

A passport of the machine – what is it?

According to the well-known definition, a passport of the machine may be defined as a technical and engineering documentation, which includes all of the important data of the machine. Those data involve operating manual, external drawings and kinematical, electrical, pneumatic or hydraulic diagrams. Furthermore, every passport of the machine should have a list of replacement parts as well as spare parts, a list of equipment (including its actual state), normatives of refurbishment and workplace health and safety manual. Technical and engineering documentation is crucial, because it gives you information about possibilities and technical parameters of the purchased equipment.

What should the operating manual include?

According to the Machine Directive, user’s manual should include a general description of the product, that contains information such as the model of the machine, diagrams and drawings that enable checking if the equipment works correctly, as well as a description of an intended use of the machine. Additionally, it is also important to include a list of tools useful for operation, along with purchased machine and a list of rules of safe transportation. The content of the user’s manual, according to the Directive, should include data concerning what to do in case of emergency, warnings about impermissible ways of using or a description of operators’ work place. Each operating manual needs to have a straightforward graphics, and what’s equally important – should be written in a simple way, so it does not raise any doubts as to subsequent steps while using the equipment.

Service handbook

Service handbook is very useful, especially when employers pass to their employees the most important information about hygiene of performed tasks and diligence of correctly using equipment. Thanks to these kind of handbook, one may find out how often and in what way, the machine should be serviced or how to check the necessary data while looking for original replacement parts. Moreover, one may also get the most important information about everyday cleaning of the equipment.

Conforming machines and devices to EU requirements

Every business owner should realize that the deadline to conform with Union’s requirements passed in 2006. From that moment forward, each machine purchased by a company needs to be equipped with complete technical documentation. Technical Supervision Bureau and State Labour Inspectorate are authorized to verify the actual state of a machine. Failure to comply with effective regulations may result in serious consequences, including monetary penalties.

Machine’s passport, namely technical and engineering documentation, is a mandatory element of equipment of all of the modern machines. Thanks to the particular instructions, it is possible to get to know the full specification of the machine as well as how to correctly use all of the available functions. Employers should not forget to keep passport of the machine complete and up-to-date.

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